Preparation for Functions
The fact that these activities are not day to day occurrences may, increase the risk of accidents happening or something going wrong.
Before the activities take place, consideration should be given to what can be done to ensure a safe environment is retained.
The main requirement to consider when preparing for functions is to:
- Provide a safe working environment.
- Provide sufficient emergency exits for the number of people that will be present.
- Ensure that there are sufficient procedures in place for manual handling, food hygiene, spillages and fire safety for the function.
- Train both full time and temporary staff on these procedures and any other pertinent safety points.
- Ensure that any third parties (entertainers, security companies) who will be present on site during functions, have sufficient insurances and safety procedures in place.
- Movement of tables, furniture or temporary dance floors is done in a safe way either by using mechanical lifting aides or group lifts as necessary.
Questions to Consider
- Do you have an adequate number of staff to safely hold the function?
- Have these staff been given documented training?
- Have fire safety and emergency considerations been taken into account for the function and adjusted as necessary?
- Has information been given to guests who may be unfamiliar with the facility?
- Where third parties bring equipment onsite have these been PAT Tested?
The above guidance provides an introduction on the main requirements needed to adequately manage this health and safety topic. If you require further guidance, risk assessments or template documentation on this subject please consult your relevant full guidance health and safety website (BIGGA, England Golf, Scottish Golf, Wales Golf). If you do not hold the log in details for this website, for your club, please speak to your golf club management team to identify who the account administrator is and request the details.