Golf Club Tournaments
A golf tournament is an opportunity to gain prestige and valuable publicity for the golf club by attracting spectators, many of whom are likely to be golfers, possibly from other clubs. The event may be organised by your club, or you may be hosting an event by your County Union or another organisation. For small tournaments such as:
- Small corporate tournaments
- Charity golf tournaments
A minimal amount of planning and organisation is required, as for the most part, the greenkeeping on the course and the hospitality in the club will be similar to any other day only just with higher numbers.
Hosting and running any national and international events would generally not be within the competence of a normal golf club and are generally organised and run by professional event organisers who take responsibility for much of the work and also the safety of the site. However, even if this is the case it does not absolve the host golf club from its duties. The Club must ensure that the roles and responsibilities of both parties are clearly understood; and the responsibilities still held by the club are well under control.
A large tournament will require a good deal of forward planning, possibly a year in advance; to ensure it is a success there may need to be a special expert group (depending upon the size of the event this may need to include a ‘competent person/safety officer’) formed so that there can be a planned and structured approach to the event. Guidance for the planning and management of events is given in further detail in the Hospitality Events and Open Days guidance section of this website and governmental guidance can be found in the Safety in Sports Grounds 5th Edition otherwise known as the 'Green Guide' - http://www.safetyatsportsgrounds.org.uk/sites/default/files/publications/green-guide.pdf
The main requirements that should be undertaken are:
- A suitable risk assessment carried out for larger tournaments.
- Suitable training given to staff on extra duties required for the tournament.
- Where tournaments are larger and utilise volunteers or temporary staff, they are also required to have received suitable training in their duties and safety precautions for the tournament.
- First Aid arrangements are suitable for the tournament and numbers in attendance.
- Suitable segregation, welfare and spectator facilities.
- The use of a professional event organiser where tournaments are out with the competence or capability of the club.
- Parking, transportation and logistics to be suitable for the size of the tournament.
Questions to Consider
- How many participants will be included in the tournament?
- Do you expect spectators for the tournament?
- How long will the tournament take?
- Are suitable first aid and emergency measures in place?
- Where you are not able to cope with the first aid demands have suitable organisations been contacted to assist? (e.g. the Red Cross, St. John Ambulance, etc.)
- Will you be able to provide a safe environment for all that attend the tournament?
- Are there suitable plans in place for segregation, parking, transport etc. over and above the usual club provision?
- For larger tournaments do you have a process in place to share duties with a larger organiser?
- Is there a clear understanding of who is responsible for the different areas of Health and Safety management with respect to the event?
The above guidance provides an introduction on the main requirements needed to adequately manage this health and safety topic. If you require further guidance, risk assessments or template documentation on this subject please consult your relevant full guidance health and safety website (BIGGA, England Golf, Scottish Golf, Wales Golf). If you do not hold the log in details for this website, for your club, please speak to your golf club management team to identify who the account administrator is and request the details.