Hospitality Events and Open Days
Further information can also be sought from the HSE, your local authority or national golf associations, who can offer advice on specific types of events.
There are four important stages that are required in order to ensure the event is as organised and safe as possible:
- Organising the event
- Final preparations
- Post event
With any hospitality or open day to ensure that the activities of the event are controlled, there should be a risk assessment in place that should adequately assess:
- The activities involved.
- The location.
- How they may affect or harm any person involved with or attending the event.
Other main requirements include:
- Following the four stages of event planning and ensuring that necessary personnel and contractors are involved in each stage.
- Providing suitable and sufficient training to staff, temporary staff and volunteers in their duties and health and safety precautions for the event.
- Sufficient first aid coverage.
- Ensure that there are sufficient procedures in place for manual handling, food hygiene, spillages and fire safety for the function.
- Ensure any marquees or temporary facilities are installed by a competent contractor and that electrical installations are safe at all times.
- Ensure that any third parties (entertainers, security companies), who will be present on site during events, have sufficient insurances and safety procedures in place.
- Movement of tables, furniture or temporary dance floors is done in a safe way either by using mechanical lifting aides or group lifts as necessary.
Questions to Consider
- Has the event been suitably planned, organised and assessed?
- Do you have an idea of the expected numbers for the event?
- Have temporary facilities been erected by a competent contractor?
- Do you have an adequate number of staff to safely hold the event?
- Have these staff been given documented training?
- Have fire safety and emergency considerations been taken into account for the event and adjusted as necessary?
- Has information been given to visitors who may be unfamiliar with the facility?
- Where third parties bring equipment onsite have these been PAT Tested?
- Are pyrotechnics prohibited?
The above guidance provides an introduction on the main requirements needed to adequately manage this health and safety topic. If you require further guidance, risk assessments or template documentation on this subject please consult your relevant full guidance health and safety website (BIGGA, England Golf, Scottish Golf, Wales Golf). If you do not hold the log in details for this website, for your club, please speak to your golf club management team to identify who the account administrator is and request the details.