Management of Construction Works on the Course
Golf clubs may require some architecture and construction works to change the course itself along with any structural builds or repairs deemed required to make improvements or changes. Some of these activities, like any other construction works, will be of high risk therefore necessary controls are required to be in place to allow the works to be completed safely. It is significantly important that an appropriate plan has been set up prior to works commencing.
Golf clubs are not considered experts in construction works. It would not be expected for themselves to actively manage or supervise the work on their own, however they do have a big influence over the way the work gets carried out. Whatever the size of the project, they decide which designer and contractor will carry out the work, time taken, cost and resources available. The decisions that are made have an impact on the health, safety and welfare of the workers along with others who may be affected by the works that are being carried out.
The club is required to:
Appoint the right people at the right time - If more than one contractor will be involved in the construction project then a Principle Designer and a Principle Contractor have to be appointed in writing.
- A Principle Designer is required to plan, manage, coordinate the planning and design the work. This person should be appointed as early as possible so that they can assist with gathering information regarding the project and ensure that the designers have done all they can to check that the works can be constructed safely.
- A Principle Contractor is required to plan, manage and coordinate the construction work. They should also be appointed as early as possible so that they can be involved in discussions with the Principle Designer about the planned works.
These appointed personnel have to have the necessary skills, knowledge and experience to be able to identify, reduce and manage any risks to health and safety. The designers and the contractors should be able to give reference from previous clients for similar work and explain to the golf club how they intend to achieve the desired outcome.
Ensure there are arrangements in place for managing and organising the project - By making sure that the project is properly planned, managed works are more likely to be completed on time and more likely to be completed without causing harm or injury. Often construction projects can be complex and involve many different trades. Many of the types of activities being carried are of high risk, the principle designer should understand all the potential risks of the project and plan how to manage these risks when designing the project. The principle contractor or builder should manage these risks on site such as the collapsing of structures, exposure to hazardous materials/dusts/vapour, exposure to asbestos, electrical hazards, excavation works, falls from height, manual handling, protection of all persons affected by the works (members of the public, workers and other persons), security of the site, to name just a few of the many that exist on a typical construction site.
Discussions should be had with the designer and builder before works commence on how risks will be managed. These discussions should continue throughout the build to plan out how effectively these risks are being managed.
Allow adequate time - Construction works that are rushed are more likely to be unsafe and of poor quality, so allow enough time for the design, planning and construction work to be carried out properly.
Provide information to the designer and contractor - Providing sufficient information to the designer and contractor of what is to be constructed, the desired site of where the structure will be and existing structures or hazards that may be present such as overhead cables, asbestos materials and buried services/utilities. Providing this information at an early stage will assist in developing a suitable plan, budget and enough time to work around problems. The principle designer may be able to assist in collating this the information. Providing this detail at the earliest possible stage will allow you to set the standards for managing health and safety.
Communicate with the designer and building contractor - Effective communication, cooperation and coordination between each party involved will assist with the smooth running of the construction project. During the design and planning stage, the Club, the designer and contractor need to discuss issues affecting what will be constructed, how it will be constructed, how it will be used and how it will be maintained upon completion. This will ensure that people will not be harmed or unexpected costs will not be encountered. Meeting with the designer and contractor as the work progresses gives an opportunity to deal with problems that may arise and discuss health and safety. This will help to ensure that the work progresses as planned.
Ensure adequate welfare facilities on site - Make sure that the contractor has made arrangements for adequate welfare facilities for their workers before the work starts. See the HSE publication
Provision of welfare facilities during construction work for further guidance http://www.hse.gov.uk/pubns/cis59.pdf
Ensure a construction phase plan is in place - The principal contractor (or contractor if there is only one contractor) has to draw up a plan explaining how health and safety risks will be managed. This should be proportionate to the scale of the work and associated risks, in addition to this would should not be allowed to commence on site until there is an agreed plan in place. Further information on this is below.
Keep the health and safety file - At the end of the build the principal designer should produce a health and safety file. If the principal designer leaves before the end of the project, the principal contractor (or contractor if there is only one contractor) should do this. It is a record of useful information which will help you manage health and safety risks during any future maintenance, repair, construction work or demolition. this file should be kept and made available to anyone who needs to alter or maintain the building and update it if circumstances change.
Protecting members of the public, including employees - As an employer, or if there are members of the public visiting the premises, you need to be sure that they are protected from the risks of construction work. Discuss with the designer and contractor how the construction work may affect the running of the business e.g. re-routing pedestrian access, make sure signs to the entrance are clear or change the way deliveries operate.
Ensure workplaces are designed correctly -
If the project is for a new workplace or alterations to an existing workplace (e.g. green keeping sheds, office, kitchen), it must meet the standards set out in the Workplace (Health, Safety and Welfare) Regulations 1992 http://www.hse.gov.uk/pUbns/priced/l24.pdf
Construction Phase Plan
A Construction Phase Plan is required for every construction project under the Construction (Design and Management) Regulations 2015 (CDM 2015). The plan itself is dependant on the size of the project and does not necessarily have to be overly complicated but it has to be sufficient for the job in hand.
The principle designer and contractor are responsible to:
- Prepare a plan;
- Organise the work; and
- Work together with others to ensure health and safety.
If the job itself is expected to last longer than 500 person days or 30 working days (with more than 20 people working at the same time), the club will be required to notify the HSE of the planned works via a F10 form and a more extensive Construction Phase Plan is likely to be required. https://www.hse.gov.uk/forms/notification/f10.htm
Full details of the CDM Regulations 2015 are available in the attached link below;
The main requirements to manage construction workers on site are:
- Completion of a suitable and sufficient risk assessment for the construction works project.
- Providing suitable information, instruction, supervision and training to all staff involved in the construction works (e.g. site hazards, emergency procedures, special equipment, what to wear, etc).
- Ensure that the working area is safe and cordoned off whenever possible with barriers and notices.
- Providing staff with suitable personal protective equipment in relation to the hazards associated with the construction works.
- Ensuring that all equipment on site is serviced routinely and in safe working order.
- Having emergency procedures in place.
- Appropriate first aid arrangements and equipment.
Questions to Consider
- Has your insurance company been informed of the construction works intended to be carried out?
- Can the working area be segregated and protected from unauthorised access? e.g. barriers
- Is progress of works monitored at each stage until the works are completed?
- Can the works be delegated to an independent contractor?
- Is there suitable welfare facilities available for staff whilst works being carried out?
The above guidance provides an introduction on the main requirements needed to adequately manage this health and safety topic. If you require further guidance, risk assessments or template documentation on this subject please consult your relevant full guidance health and safety website (BIGGA, England Golf, Scottish Golf, Wales Golf). If you do not hold the log in details for this website, for your club, please speak to your golf club management team to identify who the account administrator is and request the details.